When Microsoft created the Ribbon for Word, it was based on the concept of placing more options in the front of the user. Most of the options are now more readily available with only one click.
Unfortunately, the AutoCorrect option was buried fairly deep into the menus, requiring several clicks to bring up the Dialog box.
What we’d like to do is add a shortcut to the Quick Access Toolbar so AutoCorrect is quickly available with one click.
Start by going to the Quick Access Toolbar, clicking so the menu appears. On the menu, select More Commands.
When the customize Ribbon dialog box appears, Click the Show Commands From box and select Commands Not in the Ribbon.
This will show all the command that are NOT on the Ribbon alphabetically in the left box and the command in the Quick Access Toolbar in the right box.
Scroll down to find the AutoCorrect Option – It will be the one with Lighting Bolt icon.
Click the Add button to place the AutoCorrect command in the Quick Access Toolbar. Then click OK.
The AutoCorrect button with icon has been added to the Quick Access Toolbar
AutoCorrect is now only a click away. You can see the steps in the video below.
I will confess that I am a lazy person. I really should say that I’m always looking for an easier or faster way to accomplish tasks. When I have a repetitive task that may be complex, I eventually begin investigating ways to avoid the task. Enter Word automation or Word Macros.
Working with students, either with special needs or non-special needs, they have identified many of the tasks that they might automate. A few simple skills can go a long way to improving a students’ writing experience. Reducing the number of keystrokes or mouse clicks can simplify life.
A simple form of automating Word is the Autocorrect feature to replace frequently used words or phrases. To simplify the number of keystrokes ( and errors) needed to enter phrases, titles and long strings of repeated text, Autocorrect is a simple solution.
In earlier versions of Office, Autocorrect was fairly easy to access under the Classic Menu. It was located on the Tools drop-down list.
Starting with the Ribbon, accessing Autocorrect has become a multi-click process. First in Word 2016, click the File Tab on the Menu bar (or Press the ALT key then F)
The menu tab with lots of choices will appear. Select Options at the bottom of the list or if you’re selecting using the keyboard, press T.
A dialog box will appear showing the Word Options. Select Proofing.
Select Proofing and AutoCorrect Options will be at the top of the choices.
Select AutoCorrect Options in the Window and the AutoCorrect Dialog box will appear.
Now we simply use the Replace With fields to substitute one character string for another.
In this case, if I’m writing a long piece on folk singer/songwriters who had an impact in the 60’s and 70’s. I writing about Henry John Deutschendorf Jr. (Leaving On A Jet Plane) and at some point will misspell his name. So I will choose a few letters to type and have it replaced with his full name. In this case, I’ll use hjd in the Replace field and Henry John Deutschendorf Jr.in the With field.
The video below shows the entire sequence including how it works in Word.
One of the keys to using this is to choose a Replace string with characters that are not normally used.
If you plan to use AutoCorrect frequently, you might consider adding it as a button to the Ribbon. That will be the next topic.
“The question won’t be what devices are connected – it will be what devices are not connected.” Tony Fadell, CEO of Nest
I recently attended a symposium on the Internet of Things (IoT). Depending on how you count, this is either the Second or Third Industrial Revolution or the second part of the information age. Most likely, it is the merger of the industrial and information ages. It will also be disruptive.
The major theme for IoT is Connectivity.
Everything communicates with everything else.
When your thermostat talks with your alarm clock and your alarm clock talks with your coffee pot and the candle stick dances with…. oops, that was another movie. But everything is connected so when you set your alarm clock, the thermostat automatically sets the temperatures and the coffee pot time and orders the driverless car to arrive at the appropriate time. All you need to do is say to Alexa/Siri/Cortana is, “Get me up at 07:00 AM”
When this technology becomes widely available, it will be less expensive than devices that might be just for AT more mainstream.
What does this mean?
It’s a given that the US Population is aging. From 2000 to t2010, the population grew at a faster rate in the older ages than in the younger ages. The over 62’s accounted for over 16% of the population.
With more AT available at a lower cost, the older population will be able to stay in their own homes longer with less physical monitoring needed.
Worried that your aging parents didn’t take their meds today? Their medical bottle will tattle on them – not only will it be able to tell if the cap has been opened but can count the number of pills as well.
Worried about them falling at home and not being able to summon help? Their floors and walls will be able to alert emergency services if they’re sensed not moving or in a strange position. They won’t even have to tell Alexa/Siri/Cortana to call for help.
They’ll also be more mobile, with driverless cars, they won’t have to worry about keeping their driver’s licenses.
There will also be a reduced need for doctor’s visits since wearable technology will be monitoring their vital signs.
It’s going to be a connected world whether we want it or not. For those with special needs, it will be a boon.